Thursday, May 30th, 2013 Pat Matson / Your Executive Virtual Assistant

Archive for the ‘Uncategorized’ Category

Top Ten Ways This VA Helps Coaches
May 30th, 2013


1. I can write excellent content for your website, your blogs, your articles, your newsletter, and for your social media networking sites, creating more time for you to coach your clients. I can gather testimonials from your clients for the website and maintain your email lists.

2. I can help you create multiple streams of income from products: books, ebooks, , training workbooks & curriculum, articles, workshop materials.

3. I can help you craft a strategic plan and a business plan if you haven’t done that already, and I can help you implement them. In addition, I can create your “elevator” speech and set up your business cards, stationery, and other needed forms for a consistent branded look.

4. I can write a Top Ten list like this one for you to present to your clients so that you can demonstrate your key coaching skills.

5. I can create an Intake Packet for you in both hardcopy and as a fillable form. I can keep a supply of them and mail them out for you as needed or send an email to your prospective clients for the on-line form.

6. I can research the best way to automate your calendar / appointments, typically through an on-line program. You might consider Coaches Console for all of your coaching tasks.

7. I can set up your teleclasses; prepare and distribute materials for the classes; handle student questions; handle registrations; and send out class notes or PPTs to students plus the class roster.

8. I can handle your travel requirements: find locations for your workshops, negotiate with the facility, make your travel arrangements, arrange for the shipping of your materials. If required, I can run the back of the room sales for you and assist with logistics throughout the workshop.

9. Oversee professional membership due dates, track certification requirements, assist with preparation for committee participation, and keep your on-line profile up to date for the coaching associations to which you belong.

10. I can brainstorm with you and through artful questioning, I can help you get to the bottom line of what you really want to accomplish, and then I can help you get there.

Surprise! It’s a Baker’s Dozen!

11. I can help you with personal tasks: expense forms from travel; purchase and mailing of gifts for your clients; holiday cards and gifts; create menus for your holiday and birthday events; read your newsletters, newspapers and magazines and summarize points of interest for you; set up surprise birthday travel gifts for you and your spouse. If you don’t see it here, please ask me. 909-867-2412 or pat {at} paperwork

Posted in About Writing, Uncategorized | No Comments
VA with Writing Niche has One Spot Open in her Practice
February 26th, 2013

There is room in my practice for only One highly motivated, visionary, entrepreneur who wants to know what superb achievement, peak performance, absolute accomplishment, and what being at the pinnacle feels like. I’ve been looking for you and I know you’ll recognize yourself here.

About You:

• You are a galloping, visionary, out-of-the-box entrepreneur.
• Your expertise lies in coaching or in another self-help-based business.
• You’re a New Age type of thinker.
• You can conjure up more ideas than Pinterest has pins but there just aren’t enough hours in the day to accomplish them.
• You burn way too much midnight oil and want a trusted collaboration with a Business Manager.
• Your already-successful enterprise need an overseer to run the team so you can do what you do best to zoom to the next level of success.
• You want someone who thinks as you do, who can implement your ideas, onto whom you can download and walk away, knowing it will get handled.
• You’d love your assistant to have free rein because you trust her, her qualities and her integrity.
• You wish she could do the writing work to create your classes, your curriculum, write your books, tweak your site copy, proof everything for accuracy, and get you more internet presence through articles with a really pithy bio.
• You Already Want to Email Because You Recognize Me as Much as I Recognize You!

About Me:

• I am that Other You you’ve been wishing for.
• I am a New Age Thinker, talented manager and writer.
• I understand the systems and tasks it takes to manage a successful, on-line business.
• I am an incredible resource, sounding board, and strategic planner.
• My genius lies in writing my substantial, hard-won understanding of life into my client’s materials and then helping their businesses flourish because of both my writing and my managerial gifts.
• When I point my powerful thinking at your business, it will double or triple. I can give you numerical statistics.

About Us:

• The true spirit of my work is to facilitate you to embrace your own goodness, truth, success and individuality while working in your business.
• You enjoy having me back you up virtually with my writing and managerial skills and then, you enjoy the consistent growth and greater success we generate together.
• We both love my skills, my 30+ years of experience, and the wisdom I generously bring along. And the love. I love the work I do and the clients with whom I do it.
• I offer a long list of hard-wired skills plus soulful support – more to love.
• I crawl into the heart of what you want to accomplish, intuit the most productive role I can play there, and then craft the things that need to be written and manage the rest of your team. I’m a stickler for deadlines and you are so grateful for that!
• You Want to Email Me Even More Now! I can feel it too. We need to talk.

Warmest regards!


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Surviving An Accident, Part II
October 23rd, 2010

Eek! My seat!

Those twelve lovely firemen and paramedics (sigh!) were most caring.  While some of them used the Jaws of Life to pry open the driver’s side doors and remove the post in between them, one of them sat or knelt in the back seat and talked to me through that ordeal.  He also kept asking me questions to see if I was still conscious or not and the poor dear had sweat just pouring off his face in the heat. I so appreciated his running commentary of the progress being made because it helped keep me oriented.

Before I knew it, a back board was slid under me and I was on a gurney and in the ambulance on the ten mile drive to the hospital.  I was doing mental work to be sure that my perfect health was manifesting as it ought to, and I’m convinced that this mental work disappeared anything that was unlike my mind model.  I frequently closed my eyes to concentrate and make sure my conviction was strong, and this started off another series of questions:  “Are you ok? Can you breathe all right?” I know they put a neck brace on me crooked, but I didn’t say anything because I knew the brace was unnecessary anyway.  They also administered oxygen via a face mask and it damn near choked off ALL air.  Seriously, I could not breathe as well with it on as with it off.  So I slide it off my face.  It still cost me $150.00.

It was a dizzying trip from the ambulance into the Emergency Room, but what an Emergency Room it was!  The hospital is one specifically catering to Emergencies.  I had a male nurse who was Hispanic but his name was more Middle Eastern.  Dang if I can remember it.  He was a wonderfully attentive nurse.

What really impressed me was the fact that the hospital provided an employee (no clue what her title was) who’s only task was to contact the so-called victim’s families and let them know I’d been in an accident.  Now that was decidedly humane and cool.  My elder son didn’t recognize the incoming call’s number, so he didn’t pick up.  My younger son did pickup and I got to speak to him and let him know what had happened.  They got the word out to the family.  I have a dear sister whom I lovingly call Paulina Revere and she spread the word far and wide!

My sons and d-in-law headed down to the hospital tout suite.  While I waited, the – oh, let’s call her the Emergency Room Concierge – came to me with her cell phone and said I had a call.  I placed the phone near my ear, and I heard “Hello, this is Perfect Mind.  Who’s this?”  And I answered “It’s Perfect Health. Hi Dave.”  I teach my darling brother David metaphysics, and we’d been working on his healing for some months.  He was just giving me a dose of my own medicine, but it brought me to tears with the beauty and the truth of it. And I’m happy to say that since then, David’s healing has also been completed.  Yay!

The long and the short of it is that I had twelve hours to visit with my kids (5 minutes at a time) and lots of time to just lay there and affirm everything was just perfect.  The C-1 vertebrae crack disappeared.  The high blood sugar count came way down.  By midnight, my sons and d-in-law were driving me back home.  I was tender and tentative but whole and complete and headed home, good be praised. The paramedics kept visiting me each time they brought another victim in and were in awe that I wasn’t hurt more due to the condition of my car. I know beyond doubt’s shadow that my mental work had saved the day, to say nothing of my very life.

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Surviving a Major Accident
October 21st, 2010

Patty Loves The A Team

On Friday, July 9th, I was headed east on Hwy 10 toward Palm Desert and a visit to my step mom’s house. Dede is in her 90′s and a tribute to womanhood, so I was eager to see her that morning.  I had stopped at Jensen’s Market for a donut and coffee (must haves for traveling), and I also had a 32 oz. bottle of AquaFina with me.  Trust me, those details do become important.

The trip off the mountain and onto the I 10 were uneventful.  There wasn’t much traffic, and, as is my wont, I like to do mental work while I’m driving.  I’d been working on weight loss that morning, and I’d been able through deep thought to arrive at a place of peace and recognition about the truth of my Being.

I find that it’s entirely possible to focus my thinking AND drive.  One doesn’t detract from the other.  The guy in front of me seemed to be poking along, so I decided to pass him.  I accelerated into the next right lane.  While in that sacred sense of mind (remember the peace and recognition of the truth,) my car began to fishtail.  I live where knowing how to drive in the snow is important, so I steered into the direction of the curve, and zip! nada! nothing!  It just kept fishtailing. I remember thinking to myself “Why in heaven’s name isn’t the car correcting itself?” And that’s when the car, my dear friend the Chevy Trailblazer SS, began to roll over.

It happened slow-mo.  I thought “Oh, wow! The car is rolling over.  Again.  And again!” I had no sense of fear at all.  And then, my dear Chevy (um, his name was Jack Black) landed on all four wheels facing the opposite direction I’d been headed.  I was aware that I was covered in glass and the side airbags had detonated. But I was still at peace and thought “A cop will be by soon.”

So, I just sat there and waited for him.  He was a Highway Patrol officer.  He spoke to me at my window (mostly busted out) and then he went around to the other side of the car and asked me questions like “What year is it? What’s your name?  How many fingers am I holding up? Are you conscious?”  Am I conscious! WTF!!!  He said the firemen and paramedics would be along in a few minutes, so I used the electronics in the seat to recline the back and lay down.  It just felt like the thing to do.

I believe that my state of mind right before the accident is what carried me through it so that I could even be here to tell you about it today.  I believe it’s the mind that governs and my mind plus that tank of a Chevy saved my life that day.

I was taken to Desert Regional Trauma Hospital where I spent twelve long hours.  This is where I met the neatest male nurse who understood his presence along with a bed pan caused stage fright.  Remember that coffee and the 32 ounces of water I’d left the mountain?  It was ready, and ready, and ready!

I will take up this story at this point the next time there’s a drizzly, rainy day like today, and tell you how my thinking helped me get through this ordeal. But one parting gift.

I learned a lot through this experience.  I learned that I need to drive more slowly and I now do. I learned that I had diabetes and I’ve since then lost 40 pounds with more to go.  And I learned how many people love me.  Nice lessons, eh?

Posted in Uncategorized | 2 Comments
An Honor and A Blessing
September 20th, 2010

My Virtual Assistant Alma Mater, Assist U, has a Homecoming Celebration annually.  During the event, nominations are voted on for the best VA in several categories.  I feel honored and blessed to have won two awards this  year:

-VA of the Year: Larissa Parks
-Staff Member of the Year: Barbara Woodham Lochen
-Most Supportive Community Member of the Year: Beatrice Ten-Thye
-Techie of the Year: Sandra Trca-Black
-Volunteer of the Year: Merri Taylor
-Top Portal Poster of the Year: Pat Matson
-Buddy of the Year: Pat Matson
-Honorary Community Member of the Year: Angela Mattson, of Mattson Business Services

I love belonging to this group.  It’s an amazing resource for both me and my clients; it’s a wonderful organization for making friends; it’s training course is reasonably priced, and it’s 120% thorough for starting up a new business.  I am proud to be a graduate.

Thanks to everyone who voted for me and all those who sent congratulatory notes.



Posted in About Pat Matson, Uncategorized | No Comments
Just a Heads Up Re: Futute Postings
August 18th, 2010

Hello, Everyone.

One of the things that got let go when I had my car accident was this blog.

I am healing slowly but surely.  The accident surely shook the heck out of me and made me go into a deep introspection.

I have wanted to share with you how I was able to walk away from this, even though this is not a “personal” blog.

Farewell my Trailblazer!

As many of my clients know, I’m a student and teacher of metaphysics in addition to being a Virtual Assistant.

Just wanted you to know I’ve been working on the story in my mind for close to two months now.  I’m nearly ready, so please stay tuned!



Posted in Uncategorized | 1 Comment
Work Motivation and Gratitude
June 17th, 2010

My little grandson, Hiero, loves balls.  Naturally, everyone brings him balls as gifts.  It’s wonderful to watch him adulate “balls.”  It got me to thinking.  Here I am, a virtual assistant, the owner of Paperwork Partners, and what is my work motivation?  What are my “balls?”

I love my clients.  We spin ideas back and forth between us.  It’s my work motivation and it’s also my gratitude for them in my life.  I love to dream up new, fresh ways to make their businesses grow.  I love our interactions. I love the work I get to do for them. I love learning about their businesses and freeing them up to do what they do best.  Here is a list of what some of my client’s work is: coaching (lots of these), attorney, technical engineering writer, televised cooking show producer, NLP Practitioner, senior health care caregiver and headhunter.

You might ask: “Why such a wide variety of clients?”  Because I do administrative work that is quite similar for all of them, and because my work motivation thrives with variety.

Sunday nights you might overhear me say “I don’t want to go to work tomorrow.”  That just means I want more weekend, because once I slide into my harness and begin to pull, it is so much fun, that Pat Matson is enthralled, motivated, and extremely grateful for my Virtual Assistant business.

When you read this, if you thought “Boy, I’ll bet Pat would be a great help to my friend fill in the blank. If that’s true, have your friend send me an email here.



Posted in Assorted & Sundry, Uncategorized | No Comments